Office Administrator

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Published date: October 17, 2020 9:55 am

Location: North Hollywood, California, United States

About the Job

Bitcoin of America ( is a virtual currency exchange, registered as a money services business with the United States Department of Treasury (FinCEN)(RegNum).

We operate directly with you, the public, without intermediaries, through a digital platform that facilitates the purchase and sale of virtual, digital currencies, such as Bitcoin.

Using a robust anti-money laundering transaction monitoring system, and superior user-friendly, payment features, we provide rapid and safe transactions at the best rates in the market.

Position Summary:

Bitcoin of America has been rapidly been growing and is looking to add a Business Manager/Office Administrator to the team.

This position will work remotely but should reside close to Baltimore, MD. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.

Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.


Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Organize and schedule meetings and appointments
Partner with HR to maintain office policies as necessary
Organize office operations and procedures

Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Provide general support to visitors
Responsible for creating PowerPoint slides and making presentations

Manage executives' schedules, calendars and appointments

Ensure that results are measured against standards, while making necessary changes along the way

Allocate tasks and assignments to subordinates and monitor their performance

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

Perform review and analysis of special projects and keep the management properly informed

Determine current trends and provide a review to management to act on

Responsible for recruiting staff for the office and providing
orientation and training to new employees

Participate actively in the planning and execution of company events

Responsible for developing standards and promoting activities that enhance operational procedures

Ensure security, integrity and confidentiality of data
Design and implement office policies and procedures
Oversee adherence to office policies and procedures

Monitor and maintain office supplies inventory
Review and approve office supply acquisitions
Handle customer inquiries and complaints

Manage internal staff relations
Maintain a safe and secure working environment


Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills

Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office

Computer skills and knowledge of office software packages


· 0-3 years sales experience

· BS degree in Accounting, Finance, Business, or other relevant area

· Advanced Microsoft Office skill

· Knowledge of blockchain or bitcoin a plus, but not required

· CRM knowledge

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