Senior Commercial NYC Portfolio Manager

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Published date: March 5, 2020 12:51 pm

Location: New York, United States

to direct and manage all operations and capex activities professionally and ethically through strong leadership and sound decision making. Effective performance of this position results in: high level performance of all superintendents, building staff, third party security staff, and maintenance contractors – as well as the lowest possible prices paid for vendor, supplier, and contractor service. This position oversees the training schedule of all in-house staff with the specific goal of maximum use of in-house personnel and minimal outside contractors. Reports to the Director of Property Management.

Responsible for all supervision of building staff – including both commercial and residential properties; janitorial, cleaning, maintenance – this includes union/non union, superintendents, porters, starters, mechanics
Responsible for all security staff supervision
Co-manages with the Tenant Relations Manager (and directs the superintendent) the security access card/fob system
Coordinates all training for superintendents including:
Online & in-house
Vendor presentations (plumbing, fire and life safety, etc.,)
Directs/distributes the superintendent requirement to complete the ‘Conflict of Interest ‘form and ‘annual ethics form’
Update Operations Manual
Directs superintendents to maintain and update same
Directs purchasing and competitive bidding of supplies through approved vendors and suppliers who give the lowest unit pricing
Analyzes proposals and cost of services on a unit cost basis whenever possible.
Supervise superintendent purchases cleaning products, restroom paper, tools, etc., from pre-approved vendors with unit cost agreements
Approves weekly payroll
Superintendents prepare and manage electronic time sheets
Maintains Paychex Time & Attendance On Line electronic time sheets
Assists RedEye (IT vendor) work for building staff PCs
Directs Workspeed and its use by the Superintendents
Supervise superintendents use of Workspeed to respond to tenant work requests for lease-stipulated work and above lease work requests
Assists lease administration and tenant relations with Tenant Charge Backs (“TCB’s”)
Prepare annual budget for each property and explain monthly variances
Review and approve invoices received on daily basis to facilitate payment to vendors
Building staffing
Interviews and hires building staff – subject to the approval by the Director of Property Management
Monitors all staff issues and employees on a daily basis
Monitors and maintains all supplies purchased by staff for use in buildings
Manages uniform purchases and staff presentation
Monitors and inspects electrical and plumbing issues that occur at all facilities
Monitors and remedies tenant issues (assists leasing agent & tenant relations manager)
Inspects all buildings for conditions that need attention
Must fully understand all building systems at each building (electric, steam, plumbing, sprinkler/standpipe, etc
Perform daily curb appeal inspection at each property
Ensure that all staff are wearing approved uniforms at all times
Monitors fire and life safety inspections of all Class E, sprinkler systems and valves and standpipe systems
Maintains the Fire & Life Safety Plan and EAP and ensures that the property is in all compliance (works with our Compliance Manager)
Assists in violation removal
Inspects and ensures that all security systems (CCTV, door releases, card readers, etc) are in good working order

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